Office of Sponsored Programs
Research is a primary mission of The University of Tennessee Health Science Center. The Office of Sponsored Programs
provides support for UTHSC faculty and staff (including components at the UT Graduate
School of Medicine in Knoxville and the Chattanooga unit of the College of Medicine)
in obtaining external funding for research and other sponsored projects, while ensuring
compliance with UT policy, sponsor policy, and applicable law.
Whether you are submitting a proposal to develop a diagnostic tool to speed identification
of Zika virus, working on a subaward proposal to another institution for a diabetes
study, obtaining scientific material from a collaborator, disclosing a new drug compound
invented in a UTHSC lab, planning a clinical trial on women's health or smoking cessation,
or working on the next medical breakthrough, the staff in the OSP is here to help!
NIH Application Instruction Updates – Data Management and Sharing (DMS) Costs (NOT-OD-23-161)
This notice updates the NIH application instructions for submitting requests for Data
Management and Sharing costs in a single line item. .. Effective for applications
submitted for due dates on or after October 5, 2023, NIH will no longer require the
use of the single DMS cost line item. https://grants.nih.gov/grants/guide/notice-files/NOT-OD-23-161.html
NOTICE: FALL/NIH CYCLE III SUBMISSION WINDOW
As we gear up for the NIH CYCLE I submission window, OSP Pre-Award wanted to provide
a reminder to the UTHSC Research Community that all proposals are required to be finalized
and submitted for routing in Cayuse to allow for departmental/college approvals prior
to the proposal reaching OSP workflow. Proposals must be received in OSP workflow
by 8:00 am five full business days prior to the sponsor deadline to be compliant with
UTHSC policy. This policy also applies to submission deadlines for all other sponsoring
agencies.
Please note that all UTHSC personnel must also be compliant with UTHSC policy for
Outside Interest Disclosures prior to routing in Cayuse for the proposal to be considered
finalized. Investigators and departmental administrators have the ability to confirm
the status of Outside Interest Disclosures in the self-service form once a proposal is created in Cayuse.
| NIH Standard Due Date | Latest Finalized Proposal to Reach OSP Workflow to be Considered Compliant with Internal 5 Day Deadline |
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December 8 NIH “F” Standard due date |
8:00 am - December 4, 2023 |
| Between December 22, 2023 and January 1, 2024 | 8:00 am – December 15, 2023 |
| January 2-5, 2024 | 8am five full business days before deadline (December 18-21, 2023, respectively) |
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In general, it is always recommended to submit proposals for routing at least two
business days before the internal deadline to allow time for departmental and college
level approvers to review and approve Cayuse proposals. Around campus holidays, it is strongly encouraged to allow additional time due to
the increase of approver annual leave during these periods.
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The Office of Sponsored Programs will be closed for these remaining 2023 and early
2024 calendar campus holidays:
Thursday and Friday, November 23 and 24 – Thanksgiving
Friday, December 22 through Friday, December 29 – Winter Holiday
Monday, January 1, 2024 – New Year’s Day
Monday, January 15, 2024 – Martin Luther King, Jr. Day
Effective January 1, 2023,
the salary limitation for Executive Level II is increased to $212,100 from the previous limit of $203,700. The full NIH notice NOT-OD-23-056 may be found on the Guidance on Salary Limitation for Grants and Cooperative Agreements FY 2023 page.
Please apply the new salary cap for upcoming NIH proposals and for agencies utilizing the Executive Level II salary cap.
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| Cayuse 424 and SP is the user-friendly electronic routing system and database used to route all grant proposals and sponsored project agreements for UTHSC approvals. |