Skip to content
ApplyGive

Other ways to search: Events Calendar | UTHSC News

Proposal Submission

Contact your departmental grants administrator as soon as you know you are planning to submit a grant application. The departmental grants administrator can begin working with you to ensure your proposal complies with institutional and sponsor guidelines and to meet the internal and sponsor submission deadline.

 

Important Information


The following information will be helpful as you go through the process of developing and submitting your proposals to the Division of Research Administration. Click the headings below to find more information about each item.

Cayuse Research Suite

Cayuse provides for the electronic routing and approval of sponsored program proposals and documents. In addition, proposals developed in Cayuse 424 can be linked to a Cayuse SP form for routing and approvals prior to submission.

Institutional Information

Reference this page to find frequently-requested information about the university and our office during proposal preparation.

Proposal Submission Deadlines

Sponsored Programs has a five-day minimum requirement for proposal submission.

Proposal Deadlines

5 Business Days Before Submission

  • Proposals must be fully routed and approved in Cayuse and all documents be finalized and provided to OSP
  • No changes initiated by key personnel will be allowed for any documents. At this time only changes identified by OSP to meet institutional or sponsor requirements will be accepted.
  • To allow the proposal to be submitted, final revisions to all documents must be provided to OSP no less than two days before submission.

In order to assist faculty in meeting the deadline above OSP requests the following at least 10 Business Days Prior to Submission

  • All non-technical, financial, and supplemental documents submitted to OSP fully routed and approved via Cayuse. Routing should also include a draft of the technical documents (these documents describe the project that is proposed).
  • This allows OSP to begin the review, while also allowing investigators to continue to edit technical documents.

 

Late Proposals
Proposals that do not adhere to the required internal routing deadline requirements will not be submitted.
Extenuating Circumstances
The 5 business days deadline will be enforced and proposals not following the requirements will not be submitted unless under extenuating circumstances as determined by OSP leadership in collaboration with the appropriate College Associate Dean of Research.  These circumstances are uncommon and beyond the PI’s control (e.g., late notification from prime sponsor, bereavement leave, etc.), but do not include situations which could have been planned for (e.g., late communications from collaborators, being on travel, vacation, etc.).
Additional Support

 As a reminder, many colleges have proposal support available to faculty and those offices are still available to assist. If faculty do not have access to college support and would like OSP support, they must notify OSP twenty (20) business days before the sponsor’s deadline.  Contact information for college and OSP support is located on our website.

FOR DEPARTMENT ADMINISTRATORS

For more in-depth info, including details on internal routing, sponsor registration, and letters of intent (LOI), visit the OSP Sharepoint site.

 

Signature Authority

List of individuals who are authorized to sign for the university.

Proposal and Award Roles and Responsibilities

The submission of proposals is a team effort. Find out who is responsible for different steps along the way.

 

FAQs

 

Mar 26, 2025