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Bio Sketch and Other Support Information

Recently many sponsors have changed the content, format, and timing requirements for submitting information related to researcher current, pending, and other support. When applying for or receiving external funding, researchers must familiarize themselves with new and evolving requirements relating to outside interests and current, pending, and other support disclosures.

Note the disclosure of current, pending, and other support is not the same process as the Outside Interest Disclosure (OID) that is required internally. More information about OID can be found on our Research Conflicts of Interest & Commitment page. Questions related to the internal Outside Interest Disclosure requirements should be directed to the Office of Institutional Compliance.

Each sponsor establishes their own guidelines for content, format, and timing requirements related to current, pending, and other support information. Below is guidance that has been issued by some sponsors. Researchers should ensure they are aware of the sponsor requirements for each proposal submitted

Bio Sketches

A Biosketch/CV is a document typically included for all senior/key personnel at the time of proposal submission, or with a change in PI during an award highlighting their educational, professional and academic history. Below is a list of common sponsor biosketch resource pages:

National Institutes of Health (NIH)
NIH’s Financial Conflict of Interest website includes details such as key definitions, highlights of the FCOI regulation, the elements of an FCOI report, how to submit an FCOI report, as well as other resources and training. 
 

NIH also released NOT-OD-21-073 in March 2021 describing Upcoming Changes to the Biographical Sketch and Other Support Format Page.   They also maintain website with instructions for completing a biosketch and other support forms. 

National Science Foundation (NSF)
 NSF’s Grantee Standards includes the foundation’s Conflict of Interest Policies.  NSF maintains resource pages for Collaborators and Other Affiliations, Biographical Sketch, and Current and Pending Support as well as a disclosure table to summarize what types of disclosures are included on various forms. 
Department of Defense (DOD)
 There are multiple units within DOD, so different formats may be required depending on which unit a proposal is submitting to. DOD provides a resource page identifying suggested templates for many of their proposal documents. 

Current and Pending Support

Current and Pending Support, also known as Other Support, is a form typically used by federal sponsors to request information for the PI(s) and Key Personnel’s current and pending research projects. Most federal agencies require Current & Pending Support documents to be submitted with the proposal or just before an award is issued (during Just in Time (JIT) process), and if awarded, they may require any changes to be disclosed in progress reports. 
 
The format of this requirement varies by sponsor. It is the responsibility of the Investigator/Key Personnel to ensure that all research projects and affiliations are fully disclosed and that the document is completed in its entirety.

National Institutes of Health (NIH)

Information on other active and pending support may be requested (often as part of Just-in-Time procedures for grant applications or in progress reports) to ensure there is no scientific, budgetary, or commitment overlap. “Other Support” is sometimes referred to as “current and pending support” or “active and pending support.”

National Science Foundation (NSF)
NSF requires disclosure of Collaborators and Other Affiliations, and Current and Pending Support for senior personnel: 
 
Department of Defense (DOD)
There are multiple units within DOD, so different formats may be required depending on which unit a proposal is submitting to. DOD provides a resource page identifying suggested templates for many of their proposal documents. 

Just-in-Time (JIT)

NIH and other federal sponsors will request Just-In-Time (JIT) information when a pending project is under consideration. JIT is time-sensitive information that isn’t usually submitted as part of an initial application. For applications that are associated with the NIH, the JIT process generally requires current Other Support information for key personnel, IRB approval/Human Subjects Research Education Certification, IACUC approval, Institutional Certification regarding human genomic data (if applicable), and responses to reviewers/summary statements (if applicable).
 
OSP recommends that applicants respond to a direct JIT request from the Grants Management Specialist. JIT requests do not guarantee that a proposal will be funded. If a PI receives a JIT request directly from a NIH staff member, failure to submit the requested information on time can significantly delay chances of being funded.

Current and Pending Support Report Tool

This Current and Pending Support Report is a tool that quickly compiles proposal and project data from Cayuse SP. This data can be used to complete the current and pending forms required by many sponsors. Note: The information included in the report reflects data from Cayuse SP. Be advised each sponsor has requirements for what current, pending, and other support information must be disclosed. The information in this report may not provide all information required by a sponsor. Additional information may be available from departmental business office as they have access to additional data that may be required by the sponsor but is not stored in Cayuse. Principal Investigators should ensure they are aware of the requirements for each proposal submitted.
 
Additional Information:
ORCID
Federal regulations are shifting to persistent identifiers of which ORCID is a preferred method. Additional information and resources for ORCID are provided by UT Libraries.
SciENcv
Several sponsors are requiring biosketch and/or current and pending information to be formatted using SciENcv.

 

Mar 13, 2025