Office of Faculty Affairs
The Office of Faculty Affairs is responsible for issues relating to the COM faculty including recruitment, orientation, faculty development, the development and interpretation of policies and procedures for promotion and tenure, supporting the work of the COM Academic Appointments, Promotion and Tenure Committee (CAPT), grievance and appeal procedures, annual faculty performance evaluation, annual reappointment letters, and faculty retention.
To the right are links to College of Medicine By-Laws and the UTHSC Faculty Handbook. These documents give the policies of COM and UTHSC under which all of COM works.
For a better understanding of COM promotion and tenure, look at Insider’s Guide to Promotion in the UTHSC College of Medicine. It gives an overview, FAQs, and describes the "metrics" in detail.
To the left are links to a host of forms needed by departmental Business Managers and Chairs in order to recruit, appoint, promote, and evaluate faculty.
Call us if you have questions. If we don't know the answer, we'll know who to ask.
- Dr. Alicia Diaz-Thomas, Associate Dean, Office of Faculty Affairs: 901.297.5376
- Dr. Stephanie Cage, Director, Office of Faculty Affairs: 901.448.8519
- Ms. Donna Wilkinson, Coordinator, Office of Faculty Affairs: 901.448.5313
All documents below are formatted in MS Word unless otherwise noted.
- Recruitment and Appointment of New Paid Faculty
- Taleo Search Process
- Advertising Websites
- Background Check Form
- Credential Evaluation Reports of Foreign Degrees
- Deans Approval to Recruit
- Documentation of and Recognition of Faculty Degrees Policy
- Human Resources Forms
- Offer Letters
- Access and Compliance Materials
- Sample Format for Preparation of Curriculum Vitae
- Taleo
All documents below are formatted in MS Word unless otherwise noted.
- Recruitment and Appointment of New Paid Faculty
- Background Check Form
- Certification of Effective Communication in English
- FAA
- FAA for Affiliated Appointments
- Faculty Appointment Checklist
- Faculty Appointment Checklist Details
- Affiliate & Volunteers Descriptions
- Human Resources Forms
- Initial Hire Rehire Form
- Personal Data Form
- TN Licensure Verification
- Verification of Fellowship or Post-Doc
- Visiting Scholars Process and Policy
Board Specialty Websites
- Addiction Medicine
- Anesthesiology
- Emergency Medicine
- Family Medicine
- Internal Medicine
- Neurosurgery
- Obstetrics & Gynecology
- Ophthalmology
- Orthopaedic Surgery
- Otolaryngology
- Pediatrics
- Physical Medicine & Rehabilitation
- Physician Assistant
- Plastic Surgery
- Preventive Medicine
- Psychiatry & Neurology
- Radiology
- Surgery
- Urology
- All Others: American Board of Medical Specialties
Office of Faculty Affairs Letter Templates
All of the documents below are formatted in MS Word.
- New Appointment - Paid Faculty
- New Appointment - Affiliate
- New Appointment – St. Jude Affiliate (Basic Sciences)
- New Appointment - Joint Unpaid
- New Appointment - Volunteer
- New Special Pay
- Non-Renewal - Research Educator (Paid)
- Non-Renewal - Clinician Educator (Paid)
- Revised Appointment Letter (Paid)
All documents below are formatted in MS Word unless otherwise noted.
- Digital Measures
- Improvement Plan Form 9
- Improvement Plan Instructions
- Certification of Annual Performance Review 4
- Chair's Checklist
- Request for Non-Reappointment – Memphis
- Request for Non-Reappointment – Chattanooga
- Teaching Effort Calculator
Interim Probationary Review of Tenure-Track Faculty
Office of Faculty Affairs Letter Templates
All of the documents below are formatted in MS Word
- P&T Required Documents with Descriptions
- Required Letters Table
- Letter of Solicitation Template
- Peer Review of Teaching
- Mandatory Tenure Review Faculty Listing
- Promotion and/or Tenure Checklist (Form 5)
- UTHSC Promotion and Tenure Criteria
- Promotion Metric Instructions
- Promotion Metric Short Version with Auto-calculate
- Schedule for Promotion & Tenure Process
- Letter of Evaluation Summary Sheet
- Template for Department Promotion and Tenure Letter to Chair
- Early Tenure Checklist
- Early Promotion Checklist
- Promotion & Tenure Workshop for Coordinators (Presentation)
- COM Guide for Promotion & Tenure
- Peer Review of Teaching
- Mandatory Tenure Review Faculty Listing
- UTHSC Promotion and Tenure Criteria
- Promotion and Tenure Workshop for Faculty (Video)
- Promotion and Tenure Workshop for Faculty (Presentation)
- Sample Format for Preparation of Curriculum Vitae
- Schedule for Promotion and Tenure Process
- Early Tenure Checklist
- Early Promotion Checklist
- COM Guide for Promotion & Tenure
- Library Resources for Promotion and Tenure Committees (Video)