Fire Safety Documentation

Phi Chi Fraternity House

(b) Annual fire safety report. Beginning by October 1, 2010, an institution that maintains any on-campus student housing facility must prepare an annual fire safety report that contains, at a minimum, the following information:

(1) The fire statistics described in paragraph (c) of this section. (Refer to paragraph c below)

(2) A description of each on-campus student housing facility fire safety system

Phi Chi Fraternity House:
EST / LSS 4-12 zone panel connected to smoke detectors located in the air handling system ductwork, fire alarm pull stations, and audible horn and visible strobe notification devices located throughout the building. Each bedroom and common living area is equipped with single-station (not connected to the panel) smoke detectors.

(3) The number of fire drills held during the previous calendar year.

Phi Chi Fraternity House, yearly fire drill

(4) The institution's policies or rules on portable electrical appliances, smoking, and open flames in a student housing facility.

Portable electric appliances (space heater) require approval from dorm or house manager, smoking and open flames ( including candles) are prohibited in all student housing.

(5) The institution's procedures for student housing evacuation in the case of a fire.

Students are directed to go to the center of the parking lot directly in front of the main entrance to their suite and await further instruction via campus police.

(6) The policies regarding fire safety education and training programs provided to the students and employees. In these policies, the institution must describe the procedures that students and employees should follow in the case of a fire.

If smoke or other unusual odors suggesting a possible fire are detected, immediately call the Campus Police (8-4444) and the Office of Safety Affairs Life Safety Coordinator (8-5619).

If case of an actual fire situation, you should:

1. Alert other building occupants by immediately sounding the building fire alarm. To do this pull a wall-mounted fire alarm pull station, located near all exit ways.
2. Contact Campus Police by dialing 8-4444 and give them the location of the fire.
3. Evacuate the building. Do not use the elevators. Most stairways are protected from smoke and are the safest way out of the building. Assemble at predetermined site for headcount.

If needed, fire extinguishers are located in all public corridors approximately every 75 feet.

Never assume a fire alarm is false. If you hear a fire alarm sounding, exit the building immediately.

Do not re-enter the building until told it is safe to do so by either the police or the fire department.

(7) For purposes of including a fire in the statistics in the annual fire safety report, a list of the titles of each person or organization to which students and employees should report that a fire occurred.

Dorm Mgr. (June Floyd) for students / Life Safety Coordinator (Raymond McGahee) for employees

(8) Plans for future improvements in fire safety, if determined necessary by the institution.

1. Phi Chi Fraternity House (Recommended):
   A new fire alarm system with addressable smoke and heat devices is to be installed throughout the building, including smoke detectors in each bedroom. Provide magnetic hold-open devices on exit stair doors, connected to the fire alarm system. Provide a new FACP with a dialer card, graphic display card, and data and phone ports. Provide a remote annunciator panel at the 687 Jefferson Avenue entrance.

(c) Fire statistics. (1) An institution must report statistics for each on-campus student housing facility, for the three most recent calendar years for which data are available, concerning—

(i) The number of fires and the cause of each fire;

Phi Chi Fraternity House: No actual fires. Malfunction of a hvac unit triggered a smoke detector.

(ii) The number of persons who received fire-related injuries that resulted in treatment at a medical facility, including at an on-campus health center; None

(iii) The number of deaths related to a fire; and None

(iv) The value of property damage caused by a fire. None

(2) An institution is required to submit a copy of the fire statistics in paragraph (c)(1) of this section to the Secretary on an annual basis.

(d) Fire log. (1) An institution that maintains on-campus student housing facilities must maintain a written, easily understood fire log that records, by the date that the fire was reported, any fire that occurred in an on-campus student housing facility. This log must include the nature, date, time, and general location of each fire. Maintained in the UTHSC Safety office.

(2) An institution must make an entry or an addition to an entry to the log within two business days, as defined under Sec. 668.46(a), of the receipt of the information. See Fire log in the Safety Office.

(3) An institution must make the fire log for the most recent 60- day period open to public inspection during normal business hours. The institution must make any portion of the log older than 60 days available within two business days of a request for public inspection.

(4) An institution must make an annual report to the campus community on the fires recorded in the fire log. This requirement may be satisfied by the annual fire safety report described in paragraph (b) of this section.