Skip to content

Other ways to search: Events Calendar | UTHSC News

Surplus Equipment

The Surplus Property unit of Procurement Services collects, repurposes and disposes of the University's excess surplus personal property in the most effective and efficient manner in compliance with applicable laws and policies.

We are committed to maximizing the effective life of equipment and materials through repurposing of serviceable items to University departments. Items not re-usable within the University system are sold via online auctions to GovDeals.com online auction or publicly advertised sealed-bid sales to recover as much of the initial cost as possible.

We strive to provide the very best service possible to our internal and external customers.

Beginning January 16th, disposal of all computing equipment containing electronic storage will be handled by ITS. This includes desktop computers, laptops, tablets, and removable storage such as USB drives, external hard drives, etc. For more info, or to arrange for pickup and disposal of these items, visit the new Computer Surplus page.

 

The following steps should be taken to arrange pickup of surplus property for departments of the University of Tennessee Health Science Center:

S-1 Surplus Property Transaction Form

  1. Fill out all applicable fields online. Handwritten forms will not be accepted.
  2. Declaration of surplus and authorization for pick up is completed with the signature of the Department Head, Business Manager, or Designee in the space provided under Dept. Head/Business Mgr/Designee signature.

S-3 Surplus Equipment Decontamination Form

This form is utilized for the formal documentation per UT System Wide Policies & Procedures for equipment previously used in connection with biological, chemical, and/or radioactive materials etc.

The form is to be submitted to Surplus along with the S-1 form with the item(s) referenced prior to pick-up by Logistics.

Departments will send a copy of S-3 to Safety Office as well. Items that have not been cleaned and/or without formal decontamination documentation should not be released and/or picked up by Logistics personnel. Surplus will not accept items without formal decontamination documentation.

Facilities Logistics personnel will present a copy of the S-1 form(s) along with any applicable S-3 form(s) to the department upon arrival for pickup.

Department personnel verify that all items on the Surplus S-1 and/or S-3 forms were picked up by Facilities Logistics personnel and the forms are signed and dated.

Surplus takes care, custody and control of the surplus property upon receipt into Surplus; the form(s) are signed, scanned, and then sent electronically to the Department Head, Business Manager, Designee and/or Requestor that originally initiated the pickup of the surplus from the department. The department should retain the signed copy of the form in accordance with University Fiscal Policy.

Surplus forwards the scanned S-1 and/or S-3 form(s) to UTHSC Accounts Payable. They identify any equipment that is on inventory that can be deleted from inventory records, and then they complete the Form T-64 and attach a copy of the signed S-1 and/or S-3 form. All completed documentation is forwarded to Knoxville.

For specifics regarding the pickup and transfer of surplus directly from one department to another, contact Surplus utilizing the information below.

Last Published: Feb 8, 2024