Getting Started

To access DASH Research IRB (the electronic IRB system) or be listed as key study personnel on a human subjects research study or a non-research request involving a biologic, device, or drug (e.g., Compassionate Use/Treatment Use, Emergency Use, or Humanitarian Use Device), you must have a UT Net ID and password.

1. University employees (including student workers)

• Log in to DASH Research IRB with your UT Net ID, authenticating via the DUO Mobile app.

2. Affiliate researchers (not paid by the University)

a. Obtain a UT Net ID and password: Email irb@uthsc.edu. IRB staff will contact you to request your name, date of birth, Social Security number, phone number, email address, and institutional/department affiliation. Do not send this information by regular email — use the instructions at Encrypt Your Email to send it securely. We will then email you your UT Net ID information. Install the DUO Mobile app for two-factor authentication.

b. Request access to DASH Research IRB: Once you have your UT Net ID, have your sponsoring department or program submit the Affiliate and Student Researcher Access Request. You'll be notified when access is approved and can then begin using DASH Research IRB.

3. UT students not paid by the university

a. Confirm your UT Net ID and password: Email irb@uthsc.edu. IRB staff will contact you to request your name, date of birth, Social Security number, phone number, email address, institutional/department affiliation, and UT Net ID. Do not send this information by regular email — use the instructions at Encrypt Your Email to send it securely. We will then email you your UT Net ID information. Install the DUO Mobile app for two-factor authentication.

b. Request access to DASH Research IRB: Once you have your UT Net ID, have your sponsoring department or program submit the Affiliate and Student Researcher Access Request. You'll be notified when access is approved and can then begin using DASH Research IRB.

All KSP associated with your project must complete the UTHSC Collaborative Institutional Training Initiative (CITI) education on the protection of human research volunteers before the IRB can approve your project. CITI courses must be passed at 85% or higher. Approved CITI training expires every 3 years.

• Our office will verify your UTHSC CITI training is up to date with each of your IRB submissions. 

TO GET CITI CERTIFICATION:

•  Go to Collaborative Institutional Training Initiative (CITI)
• Complete either
  1. The UTHSC Basic Human Subject Protections and Good Clinical Practices combination course OR
  2. The Human Subjects Training Basic Biomedical (Biomed) course AND
  3. The GCP for Clinical Trials with Investigational Drugs & Medical Devices (U.S. FDA focus) course. These courses have more modules, but for 3-year recertification, you can complete a shortened refresher course.

IF YOU OBTAINED CITI CERTIFICATION AT ANOTHER INSTITUTION/ORGANIZATION WITHIN THE LAST 3 YEARS:

• affiliate your certification with UTHSC by following the online instructions on the CITI website.

IF YOU OBTAINED HUMAN SUBJECTS PROTECTION AND GOOD CLINICAL PRACTICE TRAINING AT ANOTHER INSTITUTION (investigators new to UTHSC or collaborating from another institution):

• Completed certificate and course modules will be reviewed for reciprocity. If the coursework is not comparable, additional modules may be assigned, or researchers must complete one of the two course options noted above.

For information about UTHSC IRB policy and DASH Research IRB (electronic application system) training opportunities, visit our Training webpage. IRB policy training is strongly encouraged for all KSP for compliance with federal regulations, state law, and local IRB policy.

Training for IRB Policy and submissions: You may request a one-on-one training from the IRB. IRB policy and training is highly encouraged!

Go to DASH Research IRB to log into the electronic application system. Click the IRB tab. Next click "Create a New Study." NOTE:

• The Study SmartForm Single or Multi-Site electronic form will collect basic study information (study title, funding source/s, local key study personnel, study scope, and local research locations.)
• You will be prompted to upload local site documents, such as protocol, consent form/s, recruitment materials, data collection instruments, etc.
• If you are unsure about which IRB protocol (Exempt/Not Human Subject Research (NHSR), Expedited, or Full Board review) to upload, please contact the IRB office at 901.448.4824 or refer to the Levels of IRB Review.
• The IRB provides Submission Checklists to assist with IRB submission

If you have questions regarding the IRB electronic application, contact the IRB office at 901.448.4824. In addition, consult the DASH Research IRB Sharepoint site for videos and step-by-step instructions

Before you submit an application, you must obtain the signature of the investigators using the Acknowledgement of Investigator's Responsibilities & Signatures. (See table below).

Type of Submission	Required Signature(s)
Study SmartForm Single or Multi-Site	Principal INvestigator/s (PI) all Co/Sub-Investigators Faculty Advisor if PI is a student, fellow, or resident
Modification and Continuing Review SmartForm	Any newly added investigator

If you will be conducting your project at one of our partner sites (Campbell Clinic, Le Bonheur Children’s Hospital, Methodist Healthcare- Memphis Hospitals, Regional One Health, or Semmes Murphey), or if your project is associated with any of our partners, review the information on the IRB Partners webpage for  administrative requirements set by these organizations. 

If you will be conducting your project at a non-UTHSC partner site, a letter from administration at that institution permitting you to conduct research there will be required. Call the IRB with any questions: 901.448.4824.