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Apply for Away Rotations Through VSAS/VSLO

We use the AAMC’s Visiting Students Learning Opportunities (VSLO) system to allow students to apply for away electives (formerly known as the Visiting Students Application Service or VSAS). At the beginning of your M3 Spring semester, you will receive an invite from AAMC to be added to VSLO. You will need to accept this invitation. You may login here. This access will allow you to explore away rotations and their individual requirements and application dates. You may also save rotations you are interested in to return later to apply. Before you apply, please request your transcript online. The transcript request has a 3-5 business day turn-around time so be sure to request early but not too early as you will need all your core clerkships listed on the transcript.  

Each host school has their own requirements. Some requirements the student uploads and other requirements the home institute (UTHSC) uploads. Any institute requirement will be sent to the VSLO coordinator at your home institute to complete. This is currently Kimberlee Norwood knorwood@uthsc.edu. Once you submit your application and the requirement request is received, the requirement will be added to your application and submitted. 

Some requirements that may be requested are listed below with information on how to obtain. Each school has its own list of requirements so you will need to read carefully the requirements posted for your elective and school of interest. If you have any questions, you may contact Kimberlee Norwood at knorwood@uthsc.edu or 901.448.3843.

  1. Transcript – make a VSAS transcript request here. Questions may be directed to Thomas Davis at tdavi104@uthsc.edu or 901.448.2495.
  2. AAMC Immunization form  – this can be signed by a medical provider (UHS, your PCP, etc.) or a UTHSC designee. Kimberlee Norwood knorwood@uthsc.edu is the current UTHSC designee.
  3. Letter of Recommendation (LOR) – please contact a resident, preceptor, research mentor or attending that you may have had a good working relationship with and make the request for a letter of recommendation to be sent to knorwood@uthsc.edu. Once you submit your application and this requirement is sent to Ms. Norwood the LOR will be uploaded and added to your application.
  4. BLS/ACLS – student should have a copy of his/her current card. If not, student should be able to return to Healthstream and login to download a copy.
  5. TB Mask Fit card – student should have a copy of his/her card. If not, Ms. Norwood can provide a copy if fitted in 2019 and later. If fitted earlier, you may request a card from Ms. Evelyn Wright-Lewis at elewis4@uthsc.eduor 901.448.5630.
  6. HIPAA training – student should have received a completion certificate upon completing this training. If not, Ms. Norwood can provide a copy.
  7. Certificate of Malpractice Insurance – student can find this on OLSEN. The policy renews each year in July. If your rotation comes after July, the host institution may require an updated policy. OLSEN will be updated as soon as the new policy is received.
  8. Letter of Good Academic Standing – please request this from Ms. Norwood at knorwood@uthsc.edu and she will write it and have it signed by a Dean.
  9. OSHA training – Ms. Evelyn Wright-Lewis provides this training and you should have received a certificate of completion. If not, you may reach Ms. Lewis at elewis4@uthsc.edu or 901.448.5630. If you receive this training as part of the preparation to clerkships week, Ms. Norwood will provide you with a certificate of completion.
  10. Criminal background check – UTHSC will verify a background check completed at matriculation. However, if the host institution is requesting a background check within the past 12 months, then you will need to go to this link and request a background check at your expense.
  11. Drug screening – students are on their own to provide a drug screen to requesting schools. Some require a 6 panel and others a 10 panel. Some require a screening within past 6 months and others will accept past 12 months. UHS may be able to provide this service with an appointment and the student is responsible for the cost.
  12. Board scores – students should have their score reports and may upload these to VSLO if requested. If the home institute is required to upload the score, you will need to submit your score report to Kimberlee Norwood at knorwood@uthsc.edu to add to your application.
  13. School Evaluation Form – this requirement is typically sent to Ms. Norwood to provide through VSLO.

There may be other items or requirements, if you have a question, please contact Ms. Kimberlee Norwood at knorwood@uthsc.edu or 901.448.3843. 

Away Rotation Forms for non-VSLO Rotations

Students requesting an away rotation that is not listed in VSAS/VSLO must ensure completion of all sections of the above form for approval. Section I is completed by the student; Section II is to be completed by the corresponding UT Department, i.e. if a surgery rotation, UT surgery chair or designee must complete section II; Section III is completed by the Office of Medical Education; and Section IV is to be completed by the cooperating institution (the institution you plan to visit). Once completed, this form must be returned to the Office of Medical Education via email to knorwoo1@uthsc.edu, mailed to 910 Madison Ave, Ste 1031, Memphis, TN, 38163 Attn: Kimberlee Norwood or fax to 901-448-1488.

Students must have completed a criminal background check before being approved for an away rotation. This can be done through Qualified First Verified Credentials using the UT background check code but students are responsible for the cost of the report. 

Last Published: Jul 26, 2019