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Electronic Signatures

The UTHSC IRB's electronically signed documents are generated in compliance with the requirements of FDA regulation 21 CFR 11. This federal regulation pertains to electronic records/electronic signatures and sets forth criteria under which the FDA considers electronic records, electronic signatures, and handwritten signatures executed to electronic records to be trustworthy, reliable, and generally equivalent to paper records and handwritten signatures executed on paper. People using electronic signatures must certify to the agency that the electronic signature in their system is intended to be the legally binding equivalent of traditional handwritten signatures.

Whose Electronic Signatures Are Required?

Before you submit an application or response to the IRB, you must route the submission to the appropriate persons for their electronic signatures. See the table below for the required signatures.

If additional signatures are required, you will click YES to select additional personnel for routing in the iMedRIS Routing Form. Check off the name(s) of the appropriate individuals who will apply their electronic signatures. The system will send an email notification to all the individuals you selected. All required signatories will be directed to log into iMedRIS, review the submission, and apply their electronic signatures using their UT NetID and password.

Note: The UTHSC IRB will not receive your submission until all persons have applied their electronic signatures.
Type of Submission Required Signature(s)
Form 1: New Application
  • Principal Investigator(s) (PI);
  • all Co/Sub-Investigators;
  • Department Chair if PI is a UT student/fellow/resident/employee/faculty member;
  • Faculty Advisor if PI is a student, fellow, or resident; and
  • Hospital Service Chief (for Regional One Health studies)                                                             
Form 2: Change Request and Amendments
  • PI or Co/Sub-investigator; and
  • any newly added investigator

Response to recommendations/provisos for any submission form

Form 3: Continuing Review

Form 4: Reportable Unanticipated Problems/Events

Form 6: Advertising/Recruitment Materials

Data Safety Monitoring Board/Annual Reports

Pre-Audit Submission Form

Submit Miscellaneous Documents

Form 7: Study Closure

  • PI or Co/Sub-investigator

Last Published: Nov 15, 2017