Digital Measures Tips

Information relevant to you college’s Annual Report. "So, what exactly do I need to fill out for the annual review?" 

• The best way to go about this will be to download the report template for your college’s Annual Report. The report template will show you exactly which areas in Digital Measures the information on the report pulls from.
• Print off the report template and note the "Screens" in the grey boxes. Each "screen" corresponds to an area in Digital Measures. You might also note that there are criteria included as well, which further detail which records are pulled where.
• Prioritize data for 2018 and 2019.
• To download the report templates, navigate to the "Reports" tab in Digital Measures (at the top of the screen in the green bar), click the report of interest, and under the report title you will see a link to "Download report template"

Pre-populated data. Several of our university systems provide data to populate your Digital Measures screens. After the initial load of information into the system, below is our schedule of updating information in Digital Measures. If you find incorrect information on any of the above-noted screens, the easiest way to alert the Digital Measures team to a possible issue is to select the question mark (?) in the upper green bar of the Digital Measures screen and "Contact Us" via the system-email.

• Daily update: Personal and Contact Information (from IRIS)
• Every 2 weeks: Yearly data and Permanent data (from IRIS)
• Quarterly: Proposals and Awards (from Cayuse in the Office of Sponsored Programs)
• Three Times/Year: Scheduled Teaching (from Banner) at 7 weeks after the end of a term
• Three Times/Year: Additional Instructors (from colleges) at 8 weeks after the end of a term

 

Non-Cayuse-recorded research. Not all research proposals and/or awards flow through Cayuse. In the instance where you are attempting to update your research records and do not find a given proposal and/or award listed for you in the Sponsored Research Proposals or Awards screens, enter information about that item into either the Research Activity screen or the Research at Other Institutions screen, whichever one contains the fields that best fit what you have to enter. Do not worry about the "at Other Institutions" name on the screen. In 2020, we will likely merge the screens for Research Activity and Research at Other Institutions into one screen and, at that time, we will move any records you have entered into either of those screens into the merged screen.

Checking material in Digital Measures just got easier! Just run the “All Activities Report.” When you’re in Digital Measures, click the REPORT tab (upper part of the screen) and select the All Activities Report. Click to run it. That report will show you all the data currently in Digital Measures for you – what’s been pre-populated by the Digital Measures team, anything entered by a proxy, as well as anything that you have entered for yourself. You can more easily catch areas that have missing/unpopulated data, incorrect dates, and typographical errors. 

Dating your entries in Digital Measures is important so that information pulls correctly on your annual activity report and your CV. You can enter only the year if you are unsure of the month and/or day. Enter the START date for things that have started and are still ongoing. Enter the END date for anything that was just one day or that has (or will be) ending at a given time – like professional licenses. Enter a start AND end date for items that spanned several months and/or years and have ended – like membership on a committee.

What’s due when? By December 31, 2019, all information from 2018 and 2019 must be in Digital Measures. Your annual performance and planning reviews will be conducted from January 2 through March 31, 2020, using information that is in Digital Measures. For now, keep focusing on ENTERING data in the system. In December, we’ll let you know how to produce reports from the data you have entered in the system.