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Project Listing

Completed PMO Projects: 2020 | 2019 | 2018 | 2017 | 2016 | 2015 | 2014 | 2013 | Completed Lean Projects: 2019/2018 Completed Lean Workouts: 2020 | 2019

Project Status Estimated  Completion Date
Planning Execution
Academic Works - Banner Integration
Alumni Affairs and Development
Enables the university to show good stewardship of donor funds by automating and streamlining transfer of awards information to the student information system
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ARCHIBUS Upgrade to 24.1
UTHSC
Improves functionality and security of existing Facilities management system
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Audiovisual technologies: Audiology and Speech Building (Knoxville)
UTHSC
Facilitates distance education and a variety of other teaching, learning, and business productivity objectives and methods
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Audiovisual technologies: New College of Dentistry Building (Memphis)
UTHSC
Facilitates distance education and a variety of other teaching, learning, and business productivity objectives and methods
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Banner: 1990-1992 transcripts solution
Information Technology Services
Increases data security and efficiency by migrating student data from an outdated system so that system can be decommissioned
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Blackboard: NameCoach Integration
Academic, Faculty, and Student Affairs
Promotes respect, inclusion, and belonging by facilitating accurate pronunciation of
student names
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Campus security: New Campus Police facility video wall
Office of Executive Vice Chancellor
Strengthens campus safety efforts by increasing visibility of physical spaces for safety officers
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Campus security system: Security camera upgrade (Phase II)
Office of Executive Vice Chancellor
Strengthens campus security efforts by developing a clear, intentional strategy for locating security cameras in ~10 main campus buildings and installing cameras in the identified areas
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Checkwriter application rewrite
Finance and Operations
Enables retirement of the outdated check generation and reporting tool currently used by the Bursar’s Office

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Disability services management software
Academic, Faculty, and Student Affairs
Facilities and automates the processes necessary to apply for, assign, and set up disability accommodations for students
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eMedley Implementation checkmark    
Forensic Center revenue application rewrite
Office of Executive Vice Chancellor
Increases security and functionality by migrating application to more robust platform
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IRB
IRB
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Lichterman Staff Award administration application rewrite
UTHSC
Enables retirement of the outdated programming code in the existing version of the application, maintaining the security of that system
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Network firewall replacement
Information Technology Services
Protects UTHSC computing devices and data from unwanted, unsecure, and untrusted network traffic
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OIG employee report
Office of Executive Vice Chancellor
Ensures the university is compliant with U.S. Office of Inspector General employment regulations
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OneDrive Data Storage
Information Technology Services
Increases security and accessibility of UTHSC data by moving user data from local hard drive storage to their UTHSC OneDrive accounts
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Resero Retail and Inventory Management
Finance and Operations
Expands point-of-sale and inventory capabilities for VolShop
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Unified telecommunications system
Information Technology Services
Facilitates retirement of outdated phone system while lowering cost-per-call, enabling phone service mobility, expanding calling functionality and features, and increasing reliability
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Vivid safety training system
Office of Executive Vice Chancellor
Facilitates physical safety of campus members and visitors
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Wraparound Shelby
Psychiatry
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Ethos CE continuing education system
College of Nursing
Enables delivery of continuing education materials
  checkmark July 2020
Voicemail Update
Information Technology Services
First phase of campus transition to unified telecommunications system
  checkmark July 2020
Banner: Axiom data-capture solution (DHCAS)
Academic, Faculty, and Student Affairs
Reduces the manual data entry currently required for inputting information from electronic
applications into Banner
  checkmark Summer 2020
Activity Insight by Digital Measures faculty activity management system: Phase II
Academic, Faculty, and Student Affairs
Leverages faculty information stored and maintained in Activity Insight to create web profiles that are always up to date without additional faculty member effort
  checkmark August 2020
Duo two-factor authentication – Phase II (applications/services)
Information Technology Services
Increases the security of UTHSC data and computing resources by requiring additional methods of user identity verification other than just a password
  checkmark August 2020
Inventory system replacement (Advantech)
Finance and Operations
Enables the retirement of the outdated inventory system currently used by the College of Dentistry and General Stores
  checkmark August 2020
OnBase Document Import
Information Technology Services
Imports scanned documents for campus departments into OnBase from paper, microfilm and microfiche
  checkmark  August 2020
Poll Everywhere audience response system
Academic, Faculty, and Student Affairs
Enhances polling functionality available to faculty and students in the classroom
  checkmark August 2020
UTHSC email access restoration at Methodist-Le Bonheur
Information Technology Services
Implements virtualization technology to enable UTHSC email access within UTHSC’s partner hospitals that limit network access to the cloud
   checkmark August 2020 
Windows 2008 Server Retirement
Information Technology Services
To maximize security on servers and ensure sustainability and protection of UTHSC data
  checkmark August 2020
Banner: Version 9 upgrade to SSB
Academic, Faculty, and Student Affairs
Provides a more user-friendly interface as well as added flexibility and required functionality to the student information system
  checkmark Fall 2020
Office 365/data storage strategy
Information Technology Services
Increases security of university data by developing data classification schema, identifying appropriate data storage tools, and facilitating their use
  checkmark September 2020
Linux upgrade
Information Technology Services
Modernizes the Linux server environment, including upgrading the operating system of multiple Linux servers to maintain their security
  checkmark November 2020
Audiovisual technologies: Crowe/Nash/Mooney classroom lab renovation (Memphis)
UTHSC
Facilitates distance education and a variety of other teaching, learning, and business productivity objectives and methods
  checkmark Winter 2020/21 
One Account
Sponsored Programs
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Front Office Administration
Forensics
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Central Supply Controls over Custodial Supply Spend
Facilities
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Life Cycle of NetID and O365 - Friend Accounts
Information Technology Services
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COM & OSP Grants
COM & OSP
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Electrical Service Levels (Green Belt Project)
Lean Coaches/Facilities
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Psychiatry Case Mgmt
Psychiatry
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Completed Projects 2020

Project Completed Date
Telehealth @ UHS
Office of the Executive Vice Chancellor
Expands patient access to University Health Services
June 2020
T2 parking system update
Campus Police
Increases functionality and security of campus parking system by updating software version and transitioning to the vendor’s cloud installation
June 2020
PNC Upgrade
Academic, Faculty, and Student Affairs
Increases functionality (including telehealth capabilities) and security of SASSI counseling system by updating software version and transitioning to the vendor’s cloud installation
June 2020
Academic Works – College of Medicine Implementation
Alumni Affairs and Development
Enables the university to show good stewardship of donor funds by automating and streamlining scholarship management
June 2020
WordPress servers consolidation
Information Technology Services
Increases ITS work efficiency by streamlining WordPress content management system infrastructure
May 2020
Blackboard: Eesysoft integration
Academic, Faculty, and Student Affairs
Provides a more user-friendly interface as well as added flexibility and required functionality to the student information system
May 2020
Student parking refund
Academic, Faculty, and Student Affairs
Credits parking fees back to students’ accounts for portion of Spring 2020 semester for which students are not allowed on campus due to coronavirus pandemic
April 2020 
Windows 10 migration
Information Technology Services
Increases the security of UTHSC data and computing resources by ensuring all UTHSC-owned devices are on a supported operating system
March 2020
GEB ledger database
Information Technology Services
Reduces the university’s information security risk by replacing outdated programming code<
March 2020
Transcript update: Integration with National Student Clearinghouse
Academic, Faculty, and Student Affairs
Significantly reduces the cost and effort of producing and delivering transcripts (NOTE: This functionality is ready for use but not yet enabled.)
January 2020
Hyland OnBase document management system: Phase I
Information Technology Services
Replaces the current Nolij document management system to ensure data security and integrity and also automate paper-based processes (for existing Nolij users only)
January 2020
Activity Insight by Digital Measures faculty activity management system: Phase I
Academic, Faculty, and Student Affairs
Streamlines faculty review process in support of accreditation and other reports, promotion and tenure decisions, etc.; facilitates the process of sharing faculty achievements and keeping information up to date; facilitates research connections
January 2020

Lean Completed Workouts

Workout Completed Date
COM Scholars
COM
March 2020
UTROP Clinical Faculty Hiring
UTROP
March 2020

Last Published: Jul 23, 2020