Information Security Training

The 2017-18 Information Security Training is available online and is required for ALL UTHSC faculty, staff, and students to complete annually. This training was created to provide UTHSC community members with a solid understanding of the university's information security policies, procedures, and best practices as well as applicable government regulations and laws. It is our mission to increase your knowledge and awareness of potential security pitfalls, which in turn will reduce the risk to the university's computing and data resources and help prevent costly, reputation-damaging data breaches.

Completing the Training

New Employees and Students

If you are new to the university and taking the training for the first time, you must complete the training before network access can be granted. Do the following:

  • Log in to UTHSC Blackboard with your NetID and password
  • Click the SANS2017: 2017-18 UTHSC Information Security Training for New Students & New Hires course link
  • Complete the modules, and then click on the “Training Complete” tab at the bottom of the screen. It will direct you to a webpage to verify you grades for the modules and give instructions on how to access the network.

Current UTHSC Faculty and Staff

Each year, current faculty and staff must complete the refresher training modules assigned.

The deadline for completion of the 2017-18 Information Security Training is January 31, 2018.

Do the following:

  • Log in to UTHSC Blackboard with your NetID and password
  • Click the 2017-18 Information Security Training Refresher course link
  • Complete the modules.
  • If you are completing the training after the deadline and network access has been suspended, click on the “Training Complete” tab at the bottom of the screen. It will direct you to a webpage to verify you grades for the modules and give instructions on how to access the network.

Current UTHSC Students

Each year, current students must complete the refresher training modules assigned.  There is no current deadline for students to complete the training, but it is still required.

Do the following:

  • Log in to UTHSC Blackboard with your NetID and password
  • Click the 2017-18 Information Security Training Refresher course link
  • Complete the modules.

Supervisors

To receive a report that lists your employees who have and have not completed the training, please log into iLogin. Reports can be found under the Administrator tab, in UTHSC Information Security Training Reports. For additional help, contact the Information Security Coordinator at 901-448-1579.

Frequently Asked Questions

What is Information Security Training?

Information Security Training is a series of audiovisual modules, each followed by a three-question quiz. This training is designed to help our campus community understand their responsibilities in a variety of information security areas, such as protecting ePHI and other confidential data, awareness of phishing schemes, safeguarding passwords, and practicing general computing safety.

Why is this training required?

Per the University of Tennessee's policy IT-0123 on security awareness, training, and education, UTHSC is required to provide its users and IT personnel with role-based security training that is planned, implemented, maintained, and accompanied by evaluation.   

What is the deadline for Faculty and Staff to take this training?

The deadline for completion of this training for Faculty and Staff is January 31, 2018. After this date, network access will be terminated for those individuals until the training is completed.

Why am I not allowed access to the network until I take this training?

In order to make sure the entire campus community is trained, this restriction was approved by upper administration to assure compliance with the University of Tennessee's policy IT-0123 policy.

When can I take the training?

The 2017-18 UTHSC Information Security Training is available now. New employees must complete their training before network access is granted. New students should take the training during orientation. Current students and employees must complete the refresher training before the advertised deadline.

Where do I take the training?

The 2017-18 Information Security Training is located in UTHSC Blackboard. You are assigned either the new hire course or the refresher course based upon your hire date. Log in to Blackboard with your UTHSC NetID and password.

How do I take the training?

The training should be taken online. The manual below provide a visual and text-based guide to the training.

If you need or prefer face-to-face training, times for training will be posted at the bottom of this page. This training will be viewing the same audiovisual modules that are found in Blackboard, with an open discussion of the topic after each module.

American English is my second language, and it is sometimes hard for me to read and/or understand English. What should I do?

If you are unable to complete the training due to a language barrier, please contact the Information Security Coordinator at (901) 448-1579 or itsecurity@uthsc.edu.

I'm uncomfortable using a computer. What should I do?

If you need assistance on completing your training online, check with your supervisor for support, or contact the Information Security Coordinator at (901) 488-1579 for guidance. You can attend one of the face-to-face training sessions that will be scheduled before the deadline for refresher training.

I don't work with confidential data or patient information. Do I still have to take this training?

Yes. The information security training covers more than just the handling of sensitive/confidential data. It also teaches you the basics of secure computing, which will help reduce risk to UTHSC devices, accounts, and data (as well as to your personal items).

Can new employees and students who completed information security training at another UT institution get "credit" for that training?

Yes. If they can provide documented proof of that training, they will be exempt from the full training for that particular year. Please contact the Information Security office at 901-448-1579 to complete the exemption process.

Please note, however, that like everyone else, they will have to complete the refresher training during each subsequent year.

Can new employees and students who completed information security training at a non-UT institution get "credit" for that training?

No. UTHSC does not recognize training from non-UT institutions such as the VA or Methodist for example.

I have a disability and am unable to complete my training. What should I do?

The American Disabilities Act (ADA) protects qualified individuals with disabilities. An individual with a disability is a person who has a physical or mental impairment that substantially limits one or more major life activities; has a record of such an impairment; or is regarded as having such an impairment.

For assistance please contact the UTHSC Office of Equity and Diversity (OED) at (901) 448-2112 or oed@uthsc.edu or visit their Persons with Disabilities page. 

Face-to-Face Training

To attend live information security training, you first must enroll in a session through the HR Training Portal. All available sessions will be listed underneath the class title Information Security Sessions: 2017-18 Information Security Awareness Training.

Thus far, sessions have been scheduled for the following dates (location listed in training portal):

  • Friday, January 12, 2pm-3pm, Alexander Building (887 Madison), 6th floor, room 601
  • Tuesday, January 16, 10:30am-11:30am, Alexander Building (887 Madison), 6th floor, room 601
  • Thursday, January 18, 3pm-4pm, Alexander Building (887 Madison), 6th floor, room 601
  • Monday, January 22, 9:30am-10:30am Alexander Building (887 Madison), 6th floor, room 601
  • Wednesday, January 24, 1pm-2pm, Alexander Building (887 Madison), 6th floor, room 601
  • Tuesday, January 30, 10:30am-11:30am, Alexander Building (887 Madison), 6th floor, room 601

For more information, please contact the Information Security Office at (901) 448-1579.

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Contact Us

Information Security

877 Madison Ave
Memphis, Tennessee 38163
Phone: 901-448-1260
Fax: 901-448-8199
Email: itsecurity@uthsc.edu

Confidential Compliance Hotline:
901-448-4900