Return to Title IV Funds Policy


Federal Regulations mandate that students who receive federal financial aid, which may include Pell Grant, Supplemental Grant, ACG, Smart Grants, Subsidized Stafford loans, Unsubsidized Stafford Loans, Parent Plus Loans and Grad Plus Loans and withdraw from the university during the first 60% of the semester should be aware that a portion of these funds may have to be repaid. A student who remains enrolled and in attendance beyond the 60% point is considered to have earned all of their financial aid for the semester.

If the amount of aid disbursed to the student is greater than the amount the student earned, unearned funds must be returned to the federal programs. If the amount of aid disbursed to the student is less than the amount the student earned and for which the student is otherwise eligible, the student will receive a post-withdrawal disbursement of earned aid.

UTHSC will determine the withdrawal date based on the last date of attendance reported to the Registrar’s Office. A student may officially drop or withdraw from a course within the prescribed time allowed by the College.

To drop or withdraw from a course as student will need to complete the appropriate form with an advisor or other designated UTHSC personnel and submit the form to the Office of the Registrar with the appropriate signatures.

When a student ceases to attend classes but does not complete the official withdrawal process they are considered to have unofficially withdrawn. In the case of an unofficial withdrawal, the mid-point of the semester will be used for the calculation of a Title IV refund unless otherwise documented.

UTHSC will return all unearned funds for which it is responsible within 45 days from the date the student is determined to have withdrawn. After the return of funds to Title IV, financial aid is adjusted per the calculation and a balance may be owed on institutional charges. The Bursar Office will notify the student of any balances owed to UTHSC and it will be the student’s responsibility to pay any balance owed.

The order the funds must be returned to Title IV programs is as follows:>

  1. Unsubsidized FFEL Funds
  2. Subsidized FFEL Funds
  3. Perkins Loans
  4. FFEL Grad PLUS
  5. FFEL PLUS Parent
  6. Pell Grants
  7. Academic Competitiveness Grant
  8. National Smart Grant
  9. FSEOG

Worksheet Available

Download a copy of the U.S. Department of Education worksheet that the UTHSC Financial Aid Office mirrors to calculate the amount of money that you owe back if you withdraw.

If you have questions or need additional information please contact your Financial Aid Counselor.

The chart below estimates the percentage of federal aid that a student must return based upon when he/she withdraws. Please consider this financial responsibility should you be considering withdrawing from the university.

Estimated % of Federal Aid Due Back Fall #1 Withdrawal Date
(169 days)
Fall #2 Withdrawal Date
(138 days)
Fall #3 Withdrawal Date
 (122 days)
Spring #1 Withdrawal Date
(180 days)
Spring #2 Withdrawal Date
(145 days)
90-99% 07/01 – 07/17 08/01 – 08/14 08/16 – 08/28 01/02 – 01/19 01/02 – 01/16
80-89% 07/18 – 08/03 08/15 – 08/28 08/29 – 09/09 01/20 – 02/06 01/17 – 01/30
70-79% 08/04 – 08/20 08/29 – 09/11 09/09 - 09/21 02/07 – 02/24 01/31 – 02/14
60-69% 08/21 – 09/06 09/12 – 09/25 09/21 – 10/03 02/25 – 03/13 02/14 – 02/28
50-59% 09/07 – 09/22 09/26 – 10/09 10/04 – 10/15 03/14 – 03/31 02/29 – 03/14
40-49% 09/23 – 10/10 10/10 – 10/23 10/16 – 10/28 04/01 – 04/18 03/15 – 03/28
None 10/11 – 12/16 10/24 – 12/6 10/29 – 12/16 04/19 – 06/29 03/29 – 05/25